Student Cancellation & Institutional Refund Policy

Cancellation and Settlement Policy:

A barber school permit holder shall maintain a cancellation and settlement policy that provides a full refund of all money paid by a student if the student:

• (1) cancels the enrollment agreement not later than midnight of the third day after the date the agreement is signed by the student, excluding Saturdays, Sundays, and legal holidays; or
• (2) entered into the enrollment agreement because of a misrepresentation made:
(A) in the school’s advertising or promotional materials; or
(B) by an owner or representative of the school.

Refund Policy

• (a) A barber school permit holder shall maintain a refund policy to provide for the refund of the unused part of tuition, fees, and other charges paid by a student who, after the expiration of the cancellation period established under Section 1601.562:
  (1) fails to begin the course of training.
  (2) withdraws from the course of training; or
  (3) is terminated from the course of training before completion of the course.
• (b) A barber school’s refund policy must provide that:
  (1) the refund is based on the period of the student’s enrollment, computed on the basis of course time expressed in scheduled hours, as specified by an enrollment agreement, contract, or another document acceptable to the department.
  (2) the effective date of the termination for refund purposes is the earliest of:
  (A) the last date of attendance if the student is terminated by the school.
  (B) the date the permit holder receives the student’s written notice of withdrawal; or
  (C) Ten school days after the last date of attendance; and
  (3) the school may retain not more than $100 if:
  (A) tuition is collected before the course of training begins; and
  (B) the student does not begin the course of training before the date the cancellation period under Section 1601.562 expires.
• (c) A barber school permit holder shall publish in the catalog and enrollment agreement of the school a description of the refund policy.

Withdrawal or Termination of Student:

(a) If a student who begins a course of training scheduled to last not more than 12 months withdraws from the course or is terminated from the course by the barber school, the school:
(1) may retain $100 in tuition and fees paid by the student; and
(2) is not obligated to refund any additional outstanding tuition if the student withdraws or is terminated during the last 50 percent of the course.

Refund Calculation Percentages:

(b) If the student withdraws or is terminated before the last 50 percent of the course begins, the school shall refund:
(1) Ninety percent of any outstanding tuition for a withdrawal or termination that occurs during the first week or first one-tenth of the course, whichever period is shorter.
(2) Eighty percent of any outstanding tuition for a withdrawal or termination that occurs after the first week or first one-tenth of the course, whichever period is shorter.
(3) Seventy-five percent of any outstanding tuition for a withdrawal or termination that occurs after the first three weeks of the course but not later than the completion of the first 25 percent of the course; and
(4) Fifty percent of any outstanding tuition for a withdrawal or termination that occurs not later than the completion of the first 50 percent of the course.
(c) If a student withdraws or is terminated after 50 percent of the course has been completed, the school shall allow the student to reenter the school at any time before the fourth anniversary of the date of withdrawal or termination.

(REFUND POLICY BASED ON ALL TUITION & FEE PAID ON THE FIRST DAY OF CLASS)

Enrollment Time

Enrollment is defined as the time elapsed between the actual starting date from which the student formally terminates enrollment. Termination shall occur no later than thirty days after the student’s last day of physical attendance in the school, or the date on which the withdrawal letter is received. Any monies due the applicant or the student shall be refunded within 30 days of formal cancellation by the student as defined in item 2 or 3 or formal termination by the school, which shall occur no more than 30 days from the last date of physical attendance, or in case of a leave of absence, the documented date of return.

The cost of extra items to the student such as instructional supplies or equipment, service charges, student activity fees, deposit, rentals, and other charges are itemized separately in the student’s Enrollment Agreement, on the student’s account ledger, or in other data furnished to the student before enrollment.
In cases of illness or disabling accident, death in the immediate family, or other circumstances beyond the control of the student, the school makes a settlement, which is reasonable and fair, to both.
A payment plan is available through the school. See the financial aid director for details.
If a credit balance is created by the disbursement of Title IV funds or any other funds and a refund is due to the student, it will be made within fourteen (14) days of the date it was created as required by the Department of Education if there is NO Credit Balance Authorization signed by student/parent or if the authorization has been rescinded. If a Credit Balance Authorization is signed by the student/parent and in place, the credit balance will be issued to the student within fourteen (14) days of the end of the loan period or the last payment period in the award year.

The Calculation Formula

Determine the amount of Title IV aid that was disbursed plus Title IV aid that could have been disbursed.
Calculate the percentage of Title IV aid earned:

a) Divide the number of clock hours scheduled to be completed in the payment period as of the last date of attendance in the payment period by the total clock hours in the payment period.

HOURS SCHEDULED TO COMPLETE
TOTAL HOURS IN PERIOD = % EARNED

b) If this percentage is greater than 60%, the student earns 100%

c) If this percent is less than or equal to 60%, proceed with calculation

Percentage earned from (times) Total aid disbursed or could have been disbursed = AMOUNT STUDENT EARNED.
Subtract the Title IV aid earned from the total disbursed = AMOUNT TO BE RETURNED.
100% minus percent earned = UNEARNED PERCENT
Unearned percent (multiplied by) total institutional charges for the period = AMOUNT DUE FROM THE SCHOOL.
If the percent of Title IV aid disbursed is greater than the percent unearned (times) institutional charges for the period, the amount disbursed be used in place of the percent unearned.
If the percent unearned (times) institutional charges for the period is less than the amount due from the school, the student must return or repay one-half of the remaining unearned Federal Pell Grant.
Student is not required to return the overpayment if this amount is equal to or less than 50% of the total grant assistance that was disbursed /or could have been disbursed. The student is also not required to return an overpayment if the amount is $50 or less.

Withdrawal From Buckner Barber School:

Any student wishing to withdraw from the school must inform the school administration or the admissions director. Any such withdrawal must be made in writing using Buckner Barber School request to withdrawal or drop form. If the student is under legal age, the parent or guardian must submit the withdrawal notice in the office. A student is considered withdrawn after 10 consecutive school days of unexcused absence from the school (14 calendar days).
Also, if a student withdraws from the school and wishes to re-enroll in the same school, he/she must complete a re-enrollment application. A student will be charged a re-enrollment fee of $150.00 to be paid to Buckner Barber School. The student must also pay any outstanding balance of tuition and other fees due from previous enrollment before returning to school.
COURSE INCOMPLETE, WITHDRAWALS, REPETITIONS, AND REMEDIAL COURSES:
Course incomplete, repetitions and non-credit remedial courses do not apply to this institution’s form of instruction. The school does not issue incomplete and does not offer non-credit remedial courses. Students do not repeat courses. All hours attended are considered attempted. It is not possible for students to withdraw from individual subjects. Students withdrawing from school will received credit for all work successfully completed up to the point of withdrawal. Transfer credit received will not be included in the calculation of the student’s GPA.